Accounts Payable & Receivables

Newhotel software family has modules for management and control of Current Accounts, for Clients (Uncharged Accounts) and Suppliers (Unpaid Accounts). These modules are totally integrated with the other Newhotel applications, assuring greater speed and easiness of operation and availability of information, automatically updated on-line.

Uncharged Accounts

The Uncharged Accounts module is integrated with Newhotel PMS Front-Office and assures the control of credits given to Clients.

Each time an invoice is issued on the Front-Office its data is transferred to the Uncharged Accounts database and automatically updated in the Client's account.

The charges made can be launched in the Client's matching accounts, keeping the situation of given credit always updated. It also allows printing Receipts and Vouchers as well as letters requesting or claiming payment.

Among the several control reports offered by this application there are: Account Balances, List of Uncharged Invoices, Credit Analysis by Client, Agency or Company, by Country or Market, Balance Antiquity Map (ageing Analysis).

Unpaid Accounts

The Unpaid Accounts module is integrated with the Newhotel Stock and Inventory Management Package and keeps control of the values due to Suppliers.

The buying Invoices are launched only once and update the buy database of the Stocks system as well as the Accounts to Pay to Suppliers database.

It also allows registering the payments made and associate them to the matching Invoices, for total or partial payment.

It has functions of issue of bank checks and print of documents. Among the several offered reports are: Account Balances, Summary of Due Balances, Movement History and a Payment Forecast Plan.

Multi-Currency and Multi-Language

Like all the Newhotel applications, the Current Accounts Modules allows working with several currencies and is available in several languages.

The access to the system is controlled by codes and passwords, personalised by user, and can be defined the exact profile or permission for the different operations.

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