Conventions and Events

Software package specialised for managing Convention and Events Rooms as well as Entertainment or Sport Resources. Allows checking availabilities by day and time of the several resources, namely Rooms, Spaces and Additional Services. Each Event Reservation includes all the information necessary to organise the work, such as Entity, Person in Charge, Seller, Reservation Status (confirmed, not confirmed, on-going, done), Hired Price, Additional Services, Occupation Plan, Decoration, among other. An Event can include several different Reservations in different Days and Schedules, each with its own requirements and characteristics.

Budgets and Pre-Invoices

For each Event can issue the matching Budget or Proposal as well as a pre-invoice, with the wanted detail of the hires services.

Resource Management and Planning

Besides the Rooms or reserved spaces, can also be defined for each Event any amount of Additional Resources (Audiovisual, Computers, Film Projector, etc) or Services (Water, Coffee-Breaks, Cocktails, Banquets, Decorations, Animation, etc). It can also control the inventory and availability of the forecasted means for each Event and guarantee perfect organisation and control.

Interactive Calendar

The interactive graphic planning allows visualising in a fast and intuitive way the calendar and the schedules of Events and Resources by day, week or period between dates. From the visual planning you can search all the information about the foreseen activities, as well as changing or inserting new Reservations.

Daily Work Plan

Based on the foreseen Events and Reservations, the software prepares and prints work sheets to be accomplished by the several department involved (Technicians, Cleaning, Security, Restaurant, etc) in each Room every hour for each day.

Integration with Hostelry

One of the most interesting possibilities of this software is that it offers complete integration with the Newhotel PMS Front-Office system. This way it is possible to associate, manage and invoice a set of reservations of hotel occupation and the services of the Convention Centre. The event production can be integrated automatically as another Revenue Centre of the Hotel or be treated separately. It can also share the access to the Client files of the Hotel or the Convention Centre, with all the advantages for marketing and management.

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